Dear Club Leadership,
This upcoming Sunday, September 12, was the date we had shared for our FRU AGM. The agenda for this meeting includes that indicated below. We have held the AGM in September for 3 years prior to this one without questioning of voting rights, which includes having 15 registered members and a certified and registered coach.
For this reason, this upcoming Sunday we will have a special meeting of the FRU to address many issues that need to be discussed prior to the fall and start of a new season. However, we will postpone the AGM and the voting components to allow compliance of our clubs for voting. Our board did not think it prudent to move forward with only 12% of all clubs being able to vote, and only 5% of colleges meeting these criteria. It would not be fair or in the spirit of the Union to do this, so we will vote on officers, by law changes, and new clubs at the November 7 AGM (via zoom – items 4 thru 6). This SUNDAY we will address items 1, 2, 3, and 7. We can discuss the other items but cannot vote on them as a group until our official AGM. I have consulted with the National club Governance Chair on our by-laws and the registration issues and he also recommended we postpone for these reasons.
We are pleased and excited to formally announce the date of the next Florida Rugby Union Annual General Meeting.
Sunday, September 12th, 2021
You can expect to be informed about the time and location not less than 21 days before the meeting.
We will be organizing a summit on Saturday the 11th. Coach and referee education will be taking place. We hope you can attend both days and find the experience to be worthwhile and beneficial.
Before the event, please familiarize yourself with the current FRU by-laws
Proposed amendments (reference § 11.04) need to be emailed to me by August 13th in order to be considered at the AGM.
There are 5 amendments to the by-laws currently proposed:
Proposed by-law change #1:
Proposed by-law change #2:
If the AGM falls within 45 days of the end of the registration calendar, then the previous’s years registration data will be used to determine eligibility for voting.
Proposed by-law change #4:
The outgoing/previous year’s president will serve a year on the board as a non-voting member. This applies if the president ended their term in good standing ie not impeached/removed from office/left office prematurely
Proposed by-law change #5:
The Executive board may select a representative other than the Union president to represent the FRU to national governing bodies and committees such as the Senior Club Council, USA Rugby, RAN, and World Rugby.
Up for election:
- Men’s Vice President
- Women’s Vice President
- College Vice President
Please refer to § 6.02 if you would like to nominate a candidate.
If you would like anything added to the AGM agenda, please refer to § 5.02.
According to § 3.02, a member may be represented by no more than two persons.
Finally, please refer to § 3.04 to ensure your club is a member in good standing and eligible to vote.
Ocala Gladiators Rugby Club will be applying for membership in the Union.
Please reply with any questions.